Highlighted Features .....

Easy-To-Learn & Easy-To-Use .....

Patient Central is a “Dash Board” to manage therapy services with the click of a button.  All patient admission, diagnoses, treatment planning, treatment entry, RUG’s levels, and documentation tasks can be performed in one place.  There is no need to navigate through multiple complex screens to enter, view, research, or analyze patient data.

Daily Treatment Record is a simple planning tool and a quick entry screen.  As a planning tool, managers can assign patients to therapists, display treatment codes and planned minutes, and review RUG’s levels and ARD selections automatically.  As a quick entry screen, therapists can record treatments, identify and correct quality control and compliance errors, and record non-treatment time all in one simple screen.

This powerful tool used with our Treatment Plan will help achieve targeted RUG’s levels, maximize productivity, and improve quality control.  The Daily Treatment Record is the only feature that most of your therapists will need to use, making CarePoint easy-to-learn and even easier-to-use.

Integrated Spreadsheet tools provide greater performance and flexibility to every report available in CarePoint, which offer exceptional access to all clinical or operational data as designed.  Beyond that, these powerful spreadsheet tools enable you to sort columns, export data to Excel for analysis, or print reports directly to PDF files.  This flexibility makes it easy to find and analyze the clinical and operational data you need immediately.

CarePoint’s Superior Design structure offers the flexibility to perform tasks like entering treatments, evaluating treatment plans, checking for quality assurance, editing treatment activity, and monitoring Medicare Part B Caps either as treatments are entered or with “live” facility or corporate level reports.  The superior design and real-time performance of CarePoint’s reports save time because managers can monitor these and other tasks easily without revisiting the original treatment entry screens.

Quality Control & Compliance .....

Automatic Patient Alerts inform you of quality control, compliance, or operational deficiencies that may exist in your database.  These alerts will appear automatically when you log in or schedule patients.  Any deficiencies noted can be addressed before scheduled treatments are performed.  Specific alerts include Evaluation Not Entered, Treatment Required Every 10th Visit, Patient Not Discharged, Medicare Part A Benefits Run Out In 7 Days, Patient in Assessment Period, Re-Certification Note Due In 3 Days, Medical/Treatment Diagnosis Missing, and much more.

Activity Monitor is the heart of our automatic compliance editing features.  CMS minute parameter, CCI Edit, composite treatment, once-per-day procedure, and other errors are identified.  The Activity Monitor is a “live” report.  This saves time because managers can correct errors right on the report.  Modifiers can be assigned to treatments with the click of a button.  The Activity Monitor will boost revenue by maximizing billing opportunities.  It will eliminate denials by identifying instances where minutes aren't sufficient for the units billed.

Clinical Management features are essential to managing quality and assuring full compliance with all federal and state regulations.  These include our Daily Notes, Weekly Progress Reports, Plans of Treatment, Patient Outcomes, Patient Profiles, Admission Tracking, and much more.

Clinical Documentation features provide you with the optimum balance of highly automated features plus exceptional flexibility so you can produce clinical documents exactly as you need them.  You can document each patient's progress easily using a flexible format of library entries, drop down lists, and free form text entry.  A common complaint about many documentation systems is that they are very difficult to learn and use on a daily basis, taking away precious time from treating patients and delivering high quality services.  Our Clinical Documentation system is very different.  It saves time by providing therapists with easy-to-use tools to plan and prioritize treatments, measure their effectiveness, and communicate their results to other health care providers.

Outcome Measurement tools enable you to measure and document patient improvements in ADL’s, mobility, cognition, and more objectively for a single patient, patient groups, a single facility, or for your entire company.  Broadly accepted outcome measurement standards can be built right into CarePoint’s Outcome Measurements.  

Admission Tracking provides complete information for billing offices and administrative review including therapy caseload, first and latest treatments, sessions, length of stay, medical and treatment diagnoses by discipline, onset for medical conditions, and admission and discharge dates for each patient.

Planning & Scheduling .....

Treatment Plans provides a high level of quality assurance that CPT codes specified in your treatment plan will in fact be provided for the duration and frequency planned.  The Treatment Plan will help you achieve targeted RUG’s levels, maximize therapist productivity, and improve quality control over CPT codes used because it is integrated with our Daily Treatment Record, ARD Planner, and RUG’s Level features.

Patient Scheduling enables you to schedule patients and assign therapists automatically with the click of a mouse.  Once patients are assigned, schedules can be printed for one or more therapist or discipline.  Patient alerts such as re-certification dates, visit requirements, assessment periods, and more are displayed right in Patient Scheduling.  You can access the Treatment Plan, RUG’s levels, and Medicare Part B Caps utilization right from Patient Scheduling.

Maximize Appropriate Reimbursement .....

Medicare Part A Management features help manage patient care while ensuring appropriate reimbursement.  These features include our RUG’s Levels Calculator, ARD Planner, and Medicare Part A Management Report.  Easy-to-use tools help select the best RUG’s levels, manage planned minutes and ARD’s, track minutes needed for the next RUG’s level; and monitor excess minutes delivered and overrides used.

RUG’s Levels Calculator selects the best RUG's level automatically based upon the minutes and days of care provided. You can select alternative ARD’s with the click of a mouse. One setting will include grace days automatically in order to achieve the best RUG's levels possible across the broadest range of dates available.

ARD Planner confirms that the treatment plan was properly established, compares actual minutes to those required for each RUG’s level, and computes any shortfall in minutes and days required to achieve the targeted RUG’s level by the date selected.

Medicare Part B Caps features enable you to increase Medicare Part B revenue and eliminate denials by controlling the number of Medicare Part B visits remaining, managing the exceptions process before the caps are exceeded, and identifying inter-disciplinary referrals opportunities that may exist in order to maximize reimbursement for Medicare Part B treatments.

CarePoint’s comprehensive features to manage staff time include our Time Clock, Timesheet Entry, Payroll Interface, and Productivity Reporting tools.

Time Clock helps you control therapists’ on-premise time at each facility.  This is particularly important in the case of PRN staff or third party contractors who visit your facilities on an irregular basis for brief periods of time.

Timesheet Entry helps you control all therapist activities by integrating a therapist’s patient treatment time with their non-treatment time.  Non-treatment time often includes meetings, paid time off, travel, or other categories that you can define.  Time recorded here is the source for our powerful productivity reporting features.

Payroll Interface module reduces processing costs and increases payroll accuracy by sweeping through your database automatically to collect payroll data and create a file that can be transmitted to your payroll system electronically.  This feature will save countless hours of time processing payroll in your home office.

Productivity Reporting helps control your business by sweeping through your database automatically to pinpoint productivity issues immediately.  Focusing your manager’s time where it is needed most is often the difference between making money and losing money.

Consolidated Reporting module helps control your business with features that sweep through your database quickly in “real-time” to pinpoint selected clinical or operational issues immediately.  Exceptions like low productivity, Medicare Part A case mix problems, billing errors, or profitability issues are identified on company wide reports.

This powerful reporting module gives broad access to your therapists and managers to run consolidated facility reports for their areas of responsibility only based on their assigned authorization levels.  They can access clinical or operational data for their facilities from anywhere at any time.

Direct & Contract Therapy Billing .....

Billing Interface module will cut expenses and increase billing accuracy.  Create a “clean” billing file, tested for compliance errors, to submit to your business office electronically without having to re-key procedures into their billing system.  This feature saves two days of labor in the business office monthly.  Our Billing Interface is a valuable tool for Contract Therapy providers because they can offer this value added service to their clients at no cost and strengthen their service relationship.

Contract Therapy Billing module sweeps through your database automatically, collects treatment and other data, applies your unique billing conventions to each facility, and creates all of your invoices in minutes.  Contract Therapy Billing will improve cash flow by helping you process invoices quickly and accurately and reduce costs by saving countless hours of time processing invoices in your home office.